# Adding an Expense in eTime - Support Staff

Adding an Expense is simple. The most important thing is to make sure that you provide the correct documentation. The steps for this process are below:

#### 1. Log into the Portal and open eTime

[![image-1735771531323.png](https://help.issny.org/uploads/images/gallery/2025-01/scaled-1680-/image-1735771531323.png)](https://help.issny.org/uploads/images/gallery/2025-01/image-1735771531323.png)

#### 2. Start a shift

[![image-1735771569328.png](https://help.issny.org/uploads/images/gallery/2025-01/scaled-1680-/image-1735771569328.png)](https://help.issny.org/uploads/images/gallery/2025-01/image-1735771569328.png)

#### 3. Input your information

[![image-1735771594437.png](https://help.issny.org/uploads/images/gallery/2025-01/scaled-1680-/image-1735771594437.png)](https://help.issny.org/uploads/images/gallery/2025-01/image-1735771594437.png)

#### 4. Select your shift

[![image-1735771611298.png](https://help.issny.org/uploads/images/gallery/2025-01/scaled-1680-/image-1735771611298.png)](https://help.issny.org/uploads/images/gallery/2025-01/image-1735771611298.png)

#### 5. Tap the 'Add Expense' button

[![image-1735772787932.png](https://help.issny.org/uploads/images/gallery/2025-01/scaled-1680-/image-1735772787932.png)](https://help.issny.org/uploads/images/gallery/2025-01/image-1735772787932.png)

#### 6. Pick your Expense Activity and tap the 'Next' button

[![image-1735772827424.png](https://help.issny.org/uploads/images/gallery/2025-01/scaled-1680-/image-1735772827424.png)](https://help.issny.org/uploads/images/gallery/2025-01/image-1735772827424.png)

*Food*, *Entertainment*, and *Other Activities* are usually billed to a Participant's OTPS: Staff Activity Fees budget line.

*Transportation* is usually billed to a Participant's IDGS: Transportation budget line.

Budget lines vary by participant and the service being provided. The above are just the most commonly used budget lines for these types of staff expenses.

#### 7. Tap the 'Add Files' button

[![image-1735772879235.png](https://help.issny.org/uploads/images/gallery/2025-01/scaled-1680-/image-1735772879235.png)](https://help.issny.org/uploads/images/gallery/2025-01/image-1735772879235.png)

#### 8. Tap the 'Attach' button

[![image-1735772900932.png](https://help.issny.org/uploads/images/gallery/2025-01/scaled-1680-/image-1735772900932.png)](https://help.issny.org/uploads/images/gallery/2025-01/image-1735772900932.png)

#### 9. After uploading, select whether the item represents an Itemized Receipt, Proof of Payment, or both.

[![image-1735772964491.png](https://help.issny.org/uploads/images/gallery/2025-01/scaled-1680-/image-1735772964491.png)](https://help.issny.org/uploads/images/gallery/2025-01/image-1735772964491.png)

Further information on itemized receipts and proof of payment can be found on [Staff Activity Fee Itemized Receipts and Proof of Payment](https://help.issny.org/books/electronic-expenses/page/staff-activity-fee-itemized-receipts-and-proof-of-payment).

#### 10. Input your Expense Details and tap the 'Done' button

[![image-1735773023693.png](https://help.issny.org/uploads/images/gallery/2025-01/scaled-1680-/image-1735773023693.png)](https://help.issny.org/uploads/images/gallery/2025-01/image-1735773023693.png)

#### 11. The finished Expense can be viewed and deleted within the shift

[![image-1735773087209.png](https://help.issny.org/uploads/images/gallery/2025-01/scaled-1680-/image-1735773087209.png)](https://help.issny.org/uploads/images/gallery/2025-01/image-1735773087209.png)

For further questions, please view our FAQ document:

[FAQ](https://help.issny.org/books/hda-drafts-pending-approval/page/faq-ss-cos)

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*Disclaimer: All names displayed in the above screen shots are fictional characters. No identification with actual persons (living or dead) is intended or should be inferred.*

Updated 09/03/25.