# Introduction to Mileage and Expenses in eTime

## **Mileage and Expenses in eTime**

There is plenty to learn about the Mileage and Expenses updates to eTime, but most of the information you need is covered in these videos. Please watch them:

#### **Video for Support Staff:**

<iframe frameborder="0" height="405" src="//player.vimeo.com/video/1043157869?title=0&amp;byline=0" title="eTime Expenses for Staff" width="720"></iframe>

#### **Video for the Circle of Support:**

<iframe frameborder="0" height="405" src="//player.vimeo.com/video/1043158516?title=0&amp;byline=0" title="eTime Expenses for COS" width="720"></iframe>

The most **important** information not covered in these videos is the **requirements** around **reimbursement:**

#### **Requirements for Mileage Reimbursement:** 

1. The vehicle a Support Staff member uses for a trip must be owned by that same member.
2. The end-destination of a trip cannot be a location that the State provides funds to travel to such as a Hospital or Courthouse.
3. The miles marked for reimbursement must only be miles driven during a shift, not miles driven to or from a shift.

#### **Requirements for Expense Reimbursement:** 

1. Expenses must be submitted with supporting documentation.
2. Supporting documentation must demonstrate the proof of payment, and an itemized receipt must be included.

For a detailed look into specific workflows, click these links:

[Adding Mileage in eTime - Support Staff](https://help.issny.org/books/hda-drafts-pending-approval/page/adding-mileage-in-etime-support-staff)

[Adding an Expense in eTime - Support Staff](https://help.issny.org/books/hda-drafts-pending-approval/page/adding-an-expense-in-etime-support-staff)

[Correcting a Returned Shift - Support Staff](https://help.issny.org/books/hda-drafts-pending-approval/page/correcting-a-returned-shift-support-staff)

[Reviewing Expenses and Mileage in eTime - Circle of Support](https://help.issny.org/books/hda-drafts-pending-approval/page/reviewing-expenses-mileage-in-etime-circle-of-support)

For further questions, please view our FAQ document:

[FAQ](https://help.issny.org/books/hda-drafts-pending-approval/page/faq-ss-cos)

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*Disclaimer: All names displayed in the above screen shots are fictional characters. No identification with actual persons (living or dead) is intended or should be inferred.*

Updated 01/07/25.