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Correcting a Timesheet

  1. Navigate to the timesheet that needs correction.

    There are three ways to navigate to a timesheet to make corrections:

    • Click the link to the timesheet in the email notification you received.

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    • Select the timesheet from the Take Action widget on your home page of the portal.

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    • Select the timesheet from the My Timesheets page. (See the section, “Viewing Previous & Draft Timesheets” for instructions on how to get here.)

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  2. If navigating from the My Timesheets page, select the timesheet and click Edit Timesheet.

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  3. Lines that were rejected will be marked by a red box containing the rejection reason and description.

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  4. Make any necessary corrections to each rejected line.

  5. Click Finalize Timesheet.

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  6. Review the timesheet, then click Submit to Circle.

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  7. Upload an updated copy of the paper timesheet that reflects the corrections.
    • Depending on the nature of the correction, you may upload the same scan as originally uploaded. For example, if the correction fixes a typo, there is nothing to change on the paper timesheet. However, if the correction results in a discrepancy with the paper timesheet, you will need to make those changes to the paper and upload a scan of the corrected paper. This could be as simple as putting a line through some text, updating the information, and initialing next to the correction.

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  8. Click Submit to Circle.

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  9. All web approvers for the participant will receive an email notification that there is a timesheet to review.
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