Introduction to Mileage and Expenses in eTime

Here are the most important things to know about the Mileage and Expenses updates to eTime:

For your mileage to be covered: 

1. The vehicle a Support Staff member uses must be owned by that same member.
2. The end-destination of a trip cannot be a location that the State provides funds to travel to (Hospital, Courthouse, etc.)

 

1. Support Staff members cannot be reimbursed for mileage accrued driving to / from the shift.

 

Review expenses and / or mileage in eTime - with screenshots

If a shift has a mileage/expenses, it can only be approved after those are reviewed approved - FAQ callout

If there is something wrong eg submitted document is not legible, the circle should return the shift, select “Mileage & Expenses Issue” as the reason, and then add comments as needed - FAQ callouta

 

- The missing budget indicator appears if an expense is asked for and the participant doesn’t have the budget line for it.

- - What criteria need to be met for expense reimbursement (Cannot submit expenses without supporting documentation. Must provide certain kinds of supporting documentation such as an itemized recipe or proof of payment. Etc.)

- - Any specific business rules: When and how they get paid for these things, why they get paid (as applicable), restrictions, etc.