Adding Events to a Shift

Events are explicitly recorded timeframes within a shift. Events within a shift must be recorded because they effect what can be billed to Medicaid. They can be added to shifts of most job and method types. There is no limit to the number of events that can be added to a shift. An event can also span a fraction of a shift or the entire shift, as might be the case with training.

There are three (3) types of events, though not all available in all circumstances:

• Meeting - a meeting with the circle of support
• Training - the staff being trained, possibly at the same time as other staff
• Participant Absent - a period of time during the shift that the participant is absent
  • Example: The staff person drives the participant to a doctor's appointment, waits in the lobby while the participant is in with the doctor, and then drives the participant home. This entire scenario is recorded as one shift, and a Participant Absent event is added to the shift for the time the participant was in the with doctor.

To add anone eventor more events to a shift:

When selecting activities, the events types above will be listed as default options in addition to the job-specific activities. Select the appropriate events. (

Not all events will be listed for every job and method combination. For instance, a Job Developer job will not have the Participant Absent option since it is not applicable)applicable. <image> A default event of the type(s) selected will be automatically created. Click Edit to complete the necessary information for the event.

<image of the default event><image of the event details screen> To add additional events, click Add Event. 

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