Introduction to Mileage and Expenses in eTime
Mileage and Expenses in eTime
There is plenty to learn about the Mileage and Expenses updates to eTime, but most of the information you need is covered in these videos. Please watch them:
Video for Support Staff:
Video for the Circle of Support:
The onlymost important information not covered in these videos is the requirements around reimbursement. Peruse these requirements below:reimbursement.
Requirements for Mileage Reimbursement:
- The vehicle a Support Staff member uses for a trip must be owned by that same member.
- The end-destination of a trip cannot be a location that the State provides funds to travel to such as a Hospital or Courthouse.
- The miles marked for reimbursement must only be miles driven during a shift, not miles driven to / from a shift.
Requirements for Expense Reimbursement:
- Expenses must be submitted with supporting documentation.
- Supporting documentation must demonstrate the proof of payment, and an itemized receipt must be included.
IfFor therea isdetailed anylook aspectinto ofspecific this process you understand,workflows, click on one of these articles to clarify:links:
Adding Mileage in eTime - Support Staff
Adding an Expense in eTime - Support Staff
Reviewing Expenses / Mileage in eTime - Circle of Support
For any other questions, click this link:
Review expenses and / or mileage in eTime - with screenshots
If a shift has a mileage/expenses, it can only be approved after those are reviewed approved - FAQ callout
If there is something wrong eg submitted document is not legible, the circle should return the shift, select “Mileage & Expenses Issue” as the reason, and then add comments as needed - FAQ callouta
- The missing budget indicator appears if an expense is asked for and the participant doesn’t have the budget line for it