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Recording Time

There are two ways, or sources, with which to record time using the portal: eTime Live and eTime Entry. eTime Live allows you to clock in and out in real time as you work. eTime Entry allows you to record time manually after the fact.

eTime Live is the preferred source for recording time.

Create a Shift

eTime Live

  1. Navigate to eTime Live by clicking Open eTime Live or View All under Today's eTime Live on the home page.
    • On mobile, eTime Live will automatically open upon login.
  2. To start a new shift, tap New. You can only have one shift running at a time.
  3. To fill in details for the shift, select the shift.
    • Participants and jobs that are not eTime Ready will display in the selection drop-downs with a note that they are not eTime Ready. They cannot be selected.
    • Adding a meeting, training, or other event? See Adding Events to a Shift.
  4. Once you have completed filling in details, tap Save. 
  5. To end the shift, select the shift and tap End Shift.
  6. To navigate to the home page of the portal, tap Go to Portal.

eTime Entry

  1. Navigate to My Work.
  2. From the Shifts or Job Periods tab, click Add Entry. From within a single job period, click Add Time to add a shift to that job period.
    • If clicking Add Time from within the single job period tab, you will not need to select participant and job.
  3. Fill out the simple form and click Add.
  4. From the expanded shift view, fill in all necessary information (activities, virtual details if applicable, event details if applicable, etc.)

Edit a Shift

eTime Live

  1. From eTime Live, navigate to and select the desired shift.
  2. Fill in all required information.

eTime Entry

  1. Navigate to My Work and select the shift from the Shifts tab or select the appropriate job period from the Job Periods tab.
  2. Click the Edit button to make any necessary changes to the shift.
  3. You currently cannot make changes to shifts that were recorded with eTime Live.
  4. Fill in all required information.

Submit a Shift

  1. Navigate to the shift on the My Work page.
  2. Verify all information is completed and correct for the shift.
    • If the shift overlaps with one or more shifts that have already been submitted, you must resolved this overlap prior to submitting. Click Resolve Overlap to resolve the overlap.
  3. Click Submit.
  4. All web approvers for the participant will receive an email notification that there is a timesheet to review.

 

 

 

 

 

 

 

 

 

 

 

  1. Log into the portal at portal.issny.org.

  2. Click Submit Now in the Timesheets block.

  3. Select the Participant, Job Title, SAP ID, and Pay Period.

    • Only qualifying jobs for a participant will display in the Job Title dropdown. See the section General Requirements » Qualifying Jobs for more information about which jobs qualify for eTime submission.
    • SAP ID is the version of the paper timesheet being used. This corresponds to the staff action plan, and determines which activities are selectable for each time entry. The SAP ID can be found in the lower left corner of the paper timesheet.
    • Pay Period is the date range of the pay period for which you are entering time.

  4. Enter each line from the paper timesheet into the form.

    • For more information on each Method option, click the question mark icon next to Method, or see the section Entering a Timesheet » Method Options of this guide.
    • If you are working a time frame spanning multiple days, as most notably happens when delivering Respite services overnight, you should split your time up at midnight and enter it as two separate days. For example, if you work from 9:00 PM June 1st to 7:00 AM June 2nd, create one entry for June 1st from 9:00 PM to 12:00 AM and a second entry for June 2nd from 12:00 AM to 7:00 AM.

  5. Click Submit. 

  6. Review the timesheet before submitting to the circle of support for approval.
    • To make changes to a line, click Edit next to that line
    • To delete a line, click Delete next to that line.
    • To add additional lines, click Add Time.
    • To submit the timesheet for approval, click Submit to Circle.

  7. Add an optional comment.

  8. Click Submit to Circle.

  9. All web approvers for the participant will receive an email notification that there is a timesheet to review.
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