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A timesheet can be downloaded anytime after it is created. However, by default, it will be marked with a “Draft” watermark and is not authorized for use. Once a timesheet is approved and has a status of Complete, the watermark is removed and the timesheet is ...

Approving a timesheet sets the status to Complete and removes the watermark, thus authorizing it for use. To review a timesheet, refer to the VIEW and DOWNLOAD sections of this guide. The following set of actions must be performed in Harmonix: To begin, n...

Rejecting a timesheet sets the status back to Draft. The broker can then edit the timesheet, make any necessary changes, and resubmit the timesheet.  To review a timesheet, refer to the VIEW and DOWNLOAD sections of this guide.  The following set of actions...

Revoking a timesheet changes the status from Complete to Draft, allowing the broker to make changes and resubmit. The following set of actions must be performed in Harmonix: To begin, navigate to the Participant Detail layout of the participant in question...

Timesheet Statuses There are five (5) timesheet statuses: Blank - Status after the Staff Action Plan is approved and the timesheet's Service Type is in the participant's budget, but before the timesheet is created. Not In Budget - Status if the timeshee...

There are three Service Types (ComHab, Respite and SEMP) and three Outcome Types (Goal, Support and Task), for a total of nine different combinations.

There are five (5) timesheet types. Every staff position must be on one of these five: ComHab - [Default] ComHab - {Special}2  SEMP - Job Coach SEMP - Job Developer Respite Hourly Rates Hourly rates are NOT associated with individual timesheets. Two ...

  What is ComHab - {Special} (CHS)? While reviewing an approved budget, an SD Coordinator may determine that a functionally different ComHab position was submitted by the broker. In this case, the SD Coordinator will create a job code for “ComHab - {Speci...

When creating or editing a timesheet, only goals/outcomes for the Service Type of the selected timesheet appear. Additionally, outcomes of type "Task" do not appear. Only outcomes of type "Goal" and "Support" can be added to a timesheet.

Why isn't the timesheet tile I want showing up? There are two reasons why a timesheet tile does not show up: An outcome for that Service Type does not exist in the Staff Action Plan, or All outcomes for that Service Type in the Staff Action Plan are of ty...

  Support staff should record their time in real time. However, there are situations in which a staff person may need to change the start time or end time. Examples include forgetting to clock in or clock out. To request a change to the start time or end...

If eTime is unable to get your location when you start or end a shift, you will be presented with an error dialog.  Adjust your device and/or browser settings to enable location services.  Click Retry.  If this still does not work, you can continue witho...

There are two places where location services must be enabled for eTime to have access to your location. They are: The device's operating system The web browser's security and privacy settings Below are pathways on various devices to location services iO...

This document outlines the process for finalizing and signing a Staff Action Plan. From the Dashboard for a Participant, select the Staff Action Plan tab. Click the Draft Plan button. Finalize the plan Select an option for Care Coordination Organizat...

Acronyms LP – Life Plan SAP – Staff Action Plan SDC – Self Direction Coordinator VO – Valued Outcome PAG – Provider Assigned Goal MSN – Monthly Summary Note

Brokers will be prompted to change their password upon logging into the new portal. Will participants/designees also have this option? Yes, all users will follow the same prompts upon login. If someone is having difficulty logging in or is not being prompt...

How many goals should an LP/SAP Plan have? There is no set rule, but CH and SEMP both must have at least once PAG in Section II assigned as a Goal or Support for billing purposes. How should I proceed if there are too many VOs? Some LPs have 10 or more. The...

Who needs a Staff Action Plan? An SAP is required for anyone with an LP who has Self-Hired CH, Respite, or SEMP. Do we have to create a new SAP every time a new staff is hired? If you are just hiring a new staff for an existing budget line, then no. They wo...

Will each staff type still have their own timesheet? Yes. How will the information from the SAP translate to the timesheets/MSN? The timesheets/MSN will include the Provider Assigned Goals and the staff action details. How will the timesheets and MSNs be g...

Some Life Plans had multiple meetings, were rescheduled, or never written. What should we do in these situations? Brokers should reach out to the circle in these cases to ensure they have the most up to date documentation. The Life Plan window has been ext...